Equipment-Specific Terms of Use for Fluorescence Microscopes

of the Department of Biology’s Imaging Center

at the Zoological Institute and Museum

Date: 28th July 2017

 

§ 1 Scope of the Terms of Use

  1. These Terms of Use govern the use of fluorescence microscopes at the Zoological Institute and Museum in user operations. The Terms of Use are set out in this appendix which is incorporated into the General Terms of Use of the Department of Biology’s Imaging Center.
  2. The equipment is not available in service operations.

§ 2 Contacts

  1. General Contact: Dr. Rabea Schlüter (rabea.schlueter@uni-greifswald.de).
  2. Prof. Dr. Steffen Harzsch (steffen.harzsch@uni-greifswald.de) as a member of the Imaging Center’s Steering Committee is the contact for all matters concerning fluorescence microscopes at the Zoological Institute and Museum.
  3. Further contacts for technical enquiries are the delegated contacts in charge of the equipment as specified on the Imaging Center’s website (https://imaging.uni-greifswald.de).

§ 3 Equipment

  1. The following equipment is available at the Zoological Institute and Museum:
    • Confocal Laser-Scanning-Microscope
      • Leica TCS SP5II
  2. A detailed description of the microscope is available on the Imaging Center’s website (https://imaging.uni-greifswald.de).

§ 4 Admission to Equipment and Rules of Access for Operators

  1. Operators may not use the equipment specified under § 3 until they have filled in the questionnaire (§ 5.2 of the General Terms of Use) and until they have been briefed by a person responsible for the equipment. The briefing is only valid for the person to whom it has been given and needs to be accompanied by a laser safety briefing and a general safety briefing which may only be carried out by a laser safety officer. After briefing, operators will be granted access to the rooms where the equipment is kept. Usage is limited to one year. After that, the operator must receive a new laser safety briefing. Operators who haven’t used the equipment for over six months will need to be given a renewed laser safety briefing and will need to be shown how to use the equipment again.
  2. Once the equipment briefing and general safety and laser safety briefings are complete, access to the rooms where the equipment is situated will be activated on the operator’s staff ID card or a guest ID card. On completion of the work, the guest ID card has to be returned.

§ 5 Reservation of Equipment by Operators

  1. Operators may book the equipment with the person in charge of the individual item of equipment (§ 2.3).
  2. Bookings (reservations) are made by email. Only authorised operators may make bookings. Operators are strictly forbidden from booking equipment for third parties who have not been briefed or for other unauthorised persons. Non-compliance can result in having their permit revoked immediately.
  3. Bookings may not be made for a period of more than 48 consecutive hours.
  4. The equipment can only be used if it has first been booked via email.
  5. All bookings are binding and will be charged. There are exceptions, however, for example if you cancel the booking 24 hours in advance or if maintenance work is being carried out on the equipment or it is being repaired during the time that was allocated to you for use or if you were unable to use the equipment for other reasons for which the Zoological Institute and Museum is responsible.
  6. All operators as per § 4.1 in the General Terms of Use will have access to the equipment any time, day or night.
  7. For all other operators, the equipment is available Monday to Friday (except public holidays) from 9.00 a.m. to 5.00 p.m.
  8. It is not permissible to use the equipment without prior booking.
  9. If the equipment is unavailable due to a defect or because it is being serviced, then no booking will be possible. If a booking has already been made, the person responsible for the equipment (§ 2) will have to cancel this booking. Operators will then be informed of this via email.

§ 6 Equipment Use by Operators

  1. Only authorised operators may use the equipment listed in § 3.
  2. It is not permitted to carry out investigations that fall under biological protection levels 2 - 4 or involving biological materials in risk groups 2 – 4 according to § 5 of the Biostoffverordnung (Biological Agents Ordinance, BioStoffV) as well as investigations involving genetically modified organisms at protection levels 2 – 4 or biological materials in risk groups 2 – 4 according to § 7 of the Gentechnikgesetz (Genetic Technology Safety Ordinance, GenTG).
  3. The equipment can only be used during the booked time. If the experiments require a longer period of usage, this can be arranged with the person responsible for the device unless the subsequent time slot has already been allocated to somebody else.
  4. After use, the work area must be left clean and tidy (i.e. the lenses and the work surface must be cleaned, used material and any glass leftovers must be discarded).
  5. At the end of use, the operator must fill in the logbook and sign it.
  6. When the task is complete, the operator must switch off the lasers and the fluorescent lights and personally check out with a person responsible for the equipment (§ 2.3).

Appendix

Currently valid fee table for the use of fluorescence microscopes at the Zoological Institute and Museum

 

 

The translation of these regulations is to be seen as a reference and to be used for the understanding of the corresponding German document. Only the German version of the original document is legally binding.

Wherever used herein, gender-specific terms should be understood as referring to both genders.